Benefits of Project Requirements

• Lower Project Cost
  Changes made during implementation can derail an entire project and cost up to 10 times more than those made during the requirements phase.


• Faster Delivery Time
  Change can’t be eliminated but it can be minimized. The more clearly defined the project requirements are, the fewer changes need to be made during implementation, leading to a quicker rollout.


• More Accurate Time Estimations
  Project time estimates based on defined requirements are far more accurate than those based on a simple list of needs.


• More Detailed RFPs
  Attaching a requirements document to an RFP will give vendors a much better idea of the scope of the project, helping to make cost estimates more accurate and increase vendor response rates.


• Perfect Delivery
  Projects with documented requirements are more likely to meet the exact needs of those affected by the new technology, reducing training time and disruption of workflow.

What’s Included

1. Detailed Staff Interviews
   Each department and key staff member affected by the project will be interviewed to gather their specific requirements and concerns.
2. Functional Requirements Document
   A list of requirements for how the project must function in order to meet the needs of the municipality, including departmental workflow procedures, integration with existing systems, and standards compliance.
3. Technical Requirements Document
   A list of requirements for the hardware and software necessary to support the project.