Benefits Over Internally-Produced RFPs

• Reduced Overall Project Costs
  Because the project is clearly defined, the municipality will get exactly what it needs – nothing more. We’ll also help negotiate the best possible deal with the chosen vendor.


• Reduced Delivery Time
  Cut delivery time down from months to weeks. While in-house staff still needs to perform normal job duties, our singular focus on the RFP allows us to deliver it to vendors on a much quicker timetable.


• Objective Analysis
  We collect the necessary data and provide a framework for decision-making by coaching your team through the RFP process. At the end, the team will be able to effectively field questions about the RFP from vendors or other city staff. We can also present the RFP findings to interested parties like the Mayor and City Council in order to get project approval.


• Vendor Impartial
  Sophicity does not form partnerships with vendors, allowing us to be completely impartial. We will never respond to an RFP that we manage.

What’s Included

1. Staff Interviews
   We’ll talk to each department and document their needs, collecting information on the current state of operations and what they’d like to change.
2. RFP Document
   A unique, targeted RFP document that communicates exactly what the municipality needs.
3. Vendor Management
   We’ll research vendors and send the RFP to those most able to address it. We’ll also help field any questions from the vendors and collect their responses.
4. Selection Enablement
   We provide an objective method to evaluate the proposals and tailor it to your organization, empowering your team to make the best vendor choice.
5. Contract Assurance
   Once a vendor is selected, we’ll help the municipality negotiate the best possible price from the vendor by reviewing the contract to make sure that it closely maps to the RFP requirements.